1. Data Retention and Deletion of Google User Data

We are committed to minimising the retention of Google user data and giving you full control over its deletion:

• Google profile & email: Displayed in the extension UI while you are signed in. This data is held only in your browser's local storage and is deleted immediately when you disconnect your Google account from Smart Meet (Settings → Account → Disconnect).
• Google Calendar events: Fetched on demand or during scheduled background sync. Events are stored in chrome.storage.local on your device only. They are not automatically removed when you disconnect your calendar account; you must clear them explicitly via Settings → Calendar → Clear cached events, or by uninstalling the extension (at which point Chrome removes all extension storage automatically).
• Google Drive access token: Managed entirely by Chrome's Identity API. Smart Meet never persists raw OAuth tokens to any storage. Disconnecting your Google account via Settings → Calendar → Disconnect revokes the token from both Chrome's token cache and Google's authorisation server.
• Meeting captions saved to Google Drive: Files you explicitly export to Google Drive remain in your own Drive account. Smart Meet does not retain copies on any server. You may delete these files at any time directly from Google Drive.
• Retention period: No Google user data is stored on Smart Meet servers at any time. Device-local data is removed upon account disconnection, extension uninstallation, or manual clearing — whichever comes first.

Because Smart Meet stores all data exclusively on your own device and transmits nothing to our servers, you are in full control of deletion at all times. Use the in-extension controls described above to remove any data instantly — no request to us is necessary.

2. Introduction

Thank you for using Smart Meet ("we," "our," or "the extension"). Protecting your privacy is extremely important to us. This Privacy Policy is designed to explain how we collect, use, store, and protect your personal information, particularly in relation to our AI-powered features. Please read this policy carefully before using our services.

By installing and using the Smart Meet extension, you agree to the data processing activities described in this Privacy Policy. If you do not agree with any part of this policy, please do not use our extension.

3. Information We Collect

We collect the following types of information:

• Google Meet Meeting Content: We collect meeting captions with your authorization to provide AI-powered features including smart recording, translation, summary generation, and text enhancement.
• User Settings: We store your preferences set in the extension, such as AI feature preferences, language settings, and other configurations.
• Google Account Information: When you authorize us to access your Google account, we may receive your email address and Google profile information to provide features related to your Google Drive.

We do not collect the following information:

• Audio or video content of meetings
• Personal identity information of other participants
• Your browsing history or any other information unrelated to meetings

4. How We Use Your Information

We use the collected information for:

• Providing and improving Smart Meet features, including AI-powered caption recording, summary generation, translation, and text enhancement
• Processing text using AI services (such as Google Gemini) to provide smart features
• Training and improving our AI models (with your consent)
• Saving and managing meeting content according to your settings
• Providing technical support and responding to your inquiries
• Diagnosing technical issues and improving our services

5. Data Storage and Security

We value your data security:

• All meeting content is stored in your browser's local storage unless you explicitly authorize saving content to your Google Drive
• When AI processing (translation or summary generation) is needed, data is transmitted to AI service providers through secure channels
• We implement industry-standard security measures to protect your information from unauthorized access
• We do not permanently store your meeting content on our servers

6. Data Sharing

We only share your information in the following situations:

• Sharing necessary text data with third-party partners (such as Google) who provide translation and AI services to deliver core functionality
• Sharing data with Google Drive services to save your meeting content when you explicitly authorize it
• When required by law

We do not sell, rent, or otherwise market your personal information to third parties.

7. Your Privacy Choices

You can control your data and AI features:

• You can enable or disable specific AI features at any time
• You can control how your data is used for AI processing
• You can clear all locally stored meeting content
• You can revoke authorization for Google Drive access
• You can completely uninstall the extension to stop all data collection

8. Children's Privacy

Smart Meet is not directed at children under 13, and we do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe we may have collected information from your child, please contact us, and we will take appropriate steps to delete such information.

9. Changes to Privacy Policy

We may update this Privacy Policy from time to time. Any significant changes will be notified to you through in-extension notifications or email. We encourage you to review this policy regularly to stay informed of the latest information.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:

Email: contact@googlemeetcaptionpro.com